---

Clerk of the House/Secretary of the Senate

Secretary of the Senate/Chief Clerk of the House/FY Program and their Assistants have the following duties:

1. Read the titles of the bills to the Chamber when they are introduced. Read other announcements, amendments, and communications are directed by the presiding officer of the chamber as outlined in the joint rules. Read entire bill to the legislators when requested to do so by the presiding officer. But&emdash; read or allow assistants to read only such matter as the Speaker/President directs. (See joint rules for script)
2. Counts votes on all issues and reports the results to the presiding officer.
3. Has charge of and supervises all clerical business and printing of House/Senate; sees that all records are properly kept; at the direction of the Speaker/President, corrects clerical errors in bills.
4. Clerk/Secretary shall delegate duties to Assistant as needed. Due to volume of work, considerable responsibility must be delegated to Assistant.
5. Receive bills from the Committees. Record action taken on all bills in committee. As Committees send bills, note which bills have passed in committee and need to be placed on the agenda of the chamber. Working with presiding officers of the chamber, maintain a current calendar (also called docket) in her/his chamber (visible to all members) listing order of bills to be considered and action taken on them. (Note: Bills do not have to be considered in numerical order. Presiding officer has the option to schedule bills in whatever order s/he deems suitable.)
6. Track any committee amendments, accurately record all amendments, and see that copies of long amendments are made and distributed to members of the chamber before the amended bill is heard. Clerk/Secretary has photocopier privileges.
7. As bills are considered on the floor, immediately forward all passed bills to Secretary of State, noting action taken in committee (with amendments if added in Committee) and in chamber. For passed bills, include a report of the vote by which the bill was passed.
8. Secretary of State will record this information and pass bills to the other chamber, or to Governor for Signature or Veto.
9. File all bills which have been rejected after recording the vote by which they were defeated, and give summary to Secretary of State for the record after transmittal.
10. Keep all additional Committee Reports and Records and give them to State Director at conclusion of session for archiving.